Submission Preparation Checklist
It is the responsibility of the submitting author(s) to ensure that all requirements in the checklist have been completed. Authors who do not adhere to these requirements will have their submissions returned to them.
Polish Canadian Studies accepts article manuscript submissions at any time. The journal is published annually during the Fall/Winter.
When preparing manuscripts please ensure the following:
- Submissions should be in English and range from 20 to 40 pages, double-spaced, 12-point font.
- The submission must be properly cited using footnotes following Chicago Manual Style for Notes and Bibliography. The footnotes must be generated by your word processor; do not format footnotes by using special fonts, numbering, indents, or style sheets.
- Footnotes must be placed at the end of the sentence after the period (unless the footnote references a special term that needs further explanation). Page numbers should be joined by an en dash (e.g., 5-13); do not use p. or pp. to signify pages. Abbreviate citations that are used more than once (following Chicago Manual Style conventions). Citations must include the city of publication, the publishing company, and the year of publication.
- When citing archival material, please adhere to the following template as closely as possible, depending on the available information:
[name and location of archive], [catalogue identifier(s)], [collection name], [record author/description/title], [date]. For example, Ontario Archives, Toronto, Box 1, Folder 2: Letters, Thomas Able Fonds, Letter from John Smith to Jane Smith, January 1, 1945. Collection and/or archive names should be abbreviated after the first use.
- Submissions should range from approximately 20 to 40 pages, double-spaced, in 12-point font. Book reviews should be approximately two to three pages, and review essays should be approximately eight to ten pages. For a list of books available to review, click here.
- Use Chicago style footnotes for references in articles and review essays. Use your word processor to generate footnotes automatically; do not format footnotes by using special fonts, numbering, indents, or style sheets. Use in-text citation for references in book reviews (try to avoid references to other literature as much as possible).
- Place the footnote at the end of a sentence, not in the middle. Join number ranges with an en dash (5–13), and do not use p. or pp. to signify pages. Abbreviate citations that are used more than once. Include the city of publication, the publishing company, and the year of publication.
- When citing archival material, please adhere to the following template as closely as possible, depending on the available information: [record author/description/title], [date], [catalogue identifier(s)], [collection name], [name and location of archive] (Letter from A to B, January 1, 1945, Box 1, Folder 2: Letters, Mrs. A Collection/Fonds, Clara Thomas Archives and Special Collections, York University, Toronto, Canada). Collection and/or archive names may be abbreviated after the first use.
- Numbers from one to twenty should be spelled out (e.g., There are ten people at the parade.) Numbers above twenty should be presented numerically (e.g., There are 237 people at the parade). Numbers larger than three digits should contain a comma (e.g., 42,000 and not 42 000).
- Ensure that the text follows Canadian spelling (e.g., labour, not labor). Proper names and titles should use the same spelling as the original (e.g., Palladium of Labor, not Palladium of Labour). Quoted text should include original spelling or grammar errors, with [sic] employed where necessary.
- Use italics for titles of books, journals, etc., (as per Chicago Manual of Style conventions), non-English words, and author’s emphasis.
- Use a single space after periods, colons, etc. Use em dashes to indicate a break or aside within a sentence (e.g., There were broken conventions—many of them). Use en dashes to signify “to” (e.g., 2001-2010). Use hyphens to join compound words or modifiers (e.g., God- given). Use three period ellipses without a space on each side to indicate an omission within a quote (…). Lists of three or more nouns should use the Oxford comma (e.g., travellers, immigrants, and refugees).
- Use double quotation marks to signify a quotation. Single quotation marks should be used for a quote within a quote. Only keep punctuation in quotations that was in the original. Punctuation ending a quotation should be on the inside of the quotation mark(e.g., .” or ,”). Use square brackets for insertions or alterations in a quotation.
- Block quotations should be used for quotations that are four lines or longer. The entire block quotation should be indented from the left. Do not use quotation marks to signify block quotations.
- Dates should follow a month-day-year format (e.g., November 5, 1993).
- Indent new paragraphs. Do not leave extra space between paragraphs.
- Spell out acronyms the first time they are used. Do not use periods within acronyms (e.g., USA, not U.S.A).
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